PDF Microsoft PowerPoint course and practicals

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PDF Microsoft PowerPoint course and practicals

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Different Slide Views

This lesson will show you how to change how your slideshow is viewed

Select the type of view from the View menu

Click the View menu, then select:

Normal to see the slide design view
Slide Sorter to see an overview of all slides
Slide Show to view your slideshow

Alternatively, you can use the tiny buttons ate the bottomp-left of the window

The Normal View

One slide is shown large so that you can edit it

A list of all slides is shown at the left side of the window

Note: if you close the slide list by mistake, you can re-open it by clicking the View menu, and then Normal again

The Slide Sorter View

All of the slides are shown as small 'thumbnails' This view makes it easy to rearrange slides, or to select a group of slides

Right Side Task Panes

This lesson will show you how to display various Task Panes at the right side of the main window

The Task Pane

The Task Pane is an area at the right of the window that lets you change settings, perform actions, etc.

Selecting different Task Panes

Different Task Panes are shown depending on what you are doing at the time.

E.g. if you add a new slide, the Slide Layout pane is shown

However, you can select any Task Pane by using the menu at the top of the Task Pane

Creating a Presentation

Importing Text to Create Slides

This lesson will show you how you can import an RTF text file to automatically create slides

What is an RTF file?

RTF stands for Rich Text Format. It is a type of text file that can have formatting (styles, fonts, colours, etc.)

Styles are added to the RTF file to indicate which text should go on which slide.

Style Heading 1 will result in a new slide

When this file is imported into PowerPoint, each line of text that has style Heading 1 will create a new slide.

The text will be used for the title of the slide.

Style Heading 2 will result in bulleted text on a slide

When this file is imported into PowerPoint, each line of text that has style Heading 2 will become bulleted text on the slide.

In PowerPoint open the RTF file

From the File menu, pick Open...

In the File Open window, make sure that you pick

All Files (*.*) as the file type

Select your RTF file, then click Open

See the automatically created slides

You should see that the RTF file text has been imported as a set of slides.

Each line of text with style Heading 1 has become a new slide, with the Heading 2 text appearing as bulleted text on each slide.

Manually Creating New Slides

This lesson will show you how to manually create new slides from within PowerPoint

Method 1 - Right-click in the slide list panel

In the slide list pane, right-click and select New

Slide from the pop-up menu

Method 2 - Insert from the menu

Click the Insert menu, then select New Slide

Method 3 - New Slide button on the toolbar

Click the New Slide button on the toolbar

Copying Slides to Make New Slides

This lesson will show you how to copy an existing slide to create a new slide

Select the slide that you wish to copy

Copy the slide

Either right-click and select Copy, or press Ctrl-C

Paste the slide wherever you want the new slide

Right-click where you want to put the new slide and select Paste

Editing the Master Slide

Opening and Closing the Master Slide

This lesson will show you how to open and close the Master Slide

Open the Master Slide

Click the View menu, select Master, and then select Slide Master

The Master Slide is shown

The Master Slide will be displayed.

You can tell that you're viewing the Master Slide, and not just a normal slide, because you will see the Slide Master View toolbar (and the text contains lots of references to 'Master'!)

Close the Master Slide

Click Close Master View on the Slide Master

View toolbar

Adding / Removing Master Slide Features

This lesson will show you how to add or remove Master Slide features, such as the slide number, date, or footer.

Delete features that you don't need

Click a one of the Master Slide features to highlight it, then press Delete

Only keep the features that you need

You can delete any / all of the Master Slide features

Add a missing feature (e.g. if you deleted it by mistake)

Click the Master Layout button on the Slide

Master View toolbar

The missing features will be shown next to empty tick-boxes

Tick the box of the feature that you wish to add to the Master Slide

The missing feature will be restored

Displaying Slide Numbers and/or Dates on Every Slide

This lesson will show you how you can make every slide show a slide number and/or the date.

The Master Slide should have the correct features

Your Master Slide should have the Date Area and a Number Area

But the date and slide number may not be shown on the normal slides

Even though the Master Slide has the correct features, they still might not be shown on normal slides 'Turn on' the automatic date and slide number

Click the View menu, and select Header and Footer...

In the Header and Footer window make sure that:

- Date and Time is ticked, and Update

Automatically is selected

- Slide Number is ticked

Check the normal slides to see the date and slide numbers

Close the Master Slide and check the normal slides.

You should see the date and slide number displayed

Changing the Background Colour of the Master Slide

This lesson will show you how to change the background of your Master Slide

Select the Background... menu of the Master Slide

Right-click the margin of the Master Slide, then select Background...

Note: make sure that you don't right-click one of the dotted boxes - if you do, you will only change the background of that box!

Select a colour for the background

In the Background window that pops up, select a colour, then click Apply

The background colour of the whole slide should have changed

Adding a Coloured Block to the Background of the Master Slide

Use the Rectangle tool to draw a coloured block

Select the Rectangle tool from the Drawing toolbar

Note: if the Drawing toolbar is not visible, click the

View menu, go to Toolbars, and tick the Drawing toolbar

Draw the rectangle where you want the coloured block to be Note: you are drawing on top of other items on the Master Slide - Don't worry! You'll fix this later

Format the rectangle

Highlight the rectangle. Select the Fill Colour tool on the Drawing toolbar Pick a colour for your rectangle

Highlight the rectangle

Select the Line Colour tool on the Drawing toolbar

Select No Line to turn off the rectangle's outside line

Move the rectangle behind the other items on the Master Slide

Right-click the rectangle and select Order from the pop-up menu

Click Send to Back

Your rectangle should now be behind all other objects on the Master Slide

Adding Coloured Lines to the Master Slide

This lesson will show you how to add coloured lines to the Master Slide

Select the Line tool

Pick the Line tool from the Drawing toolbar

Draw the line(s) on the Master Slide

Click and drag to draw a line on the Master Slide

Change the formatting of the line

Change the Line Thickness using the button on the Drawing toolbar

Change the Line Colour using the button on the Drawing toolbar

Positioning / Resizing Items on the Master Slide

This lesson will show you how to position / resize items on the Master Slide

Drag the corners / edges of items to resize or move them

Any of the items on the Master Slide can be resized or moved by dragging the 'handles' on the corners / edges

Position all of the Master Slide objects as instructed

Make sure that objects don't overlap

Make sure that they use the space available well, and are not too small (especially the main Object area)

The text in the boxes does not matter!

The text displayed in the Title Area and

AutoLayout Area is just example text. It only there so that you can see how it looks (the style)

The actual text does not matter!

You can change this text to anything that you like

- it will not affect any of the slides

If your text area is too small for the defualt text, just change the text