Microsoft PowerPoint 2013 training for beginners

Microsoft PowerPoint 2013 training for beginners PDF

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1. Presentation Slides

Slides in a presentation are similar to pages in a word processing document. All slides and graphics are saved in one file (example: keys.xppt). Use the PowerPoint file to present the information in the following ways:

• On-screen slide show: The keys.xppt file displays the slide show on a monitor or computerprojected large screen.
• Web pages: The keys.xppt file can be saved as Web page and then published on the Web.
• Overhead transparencies: The keys.xppt file can be printed as transparencies (Important: Make sure the appropriate transparencies are used for your printer model. The wrong type of transparencies can melt inside your printer.).
• Handouts: The keys.xppt file can print two to nine mini slides per page.

1. Create Slide Presentation

This section will teach the basics of opening PowerPoint and beginning a presentation. When PowerPoint is launched the Presentation window will appear.

When creating a new presentation, you have choices about how to proceed. PowerPoint gives you a range of ways with which to start creating a presentation.

You can start your presentation with:

• Blank: Slides that are unformatted and have no color scheme.
• Design: Slide Themes that have design concepts, fonts, and color schemes.
• Template on Microsoft.com: Microsoft Office Templates and Theme Gallery which are arranged according to type (Click on the File tab, select the New option, and then click on PowerPoint presentations and slides from the Available Templates and Themes.).

This workshop section will focus on using a Design Theme.

1. Design Theme

A Theme gives your slides a consistent appearance throughout your presentation. Themes contain color schemes with custom formatting, styled fonts, and layouts. When you apply a design template to your presentation, the slide master and color scheme of the template replaces the original blank slide.

1. Select the Design tab, then on the Theme group, click on the drop-down arrow next to the last Theme.
2. The All Themes window will appear with available presentation Themes.
3. Hover the mouse pointer over a Theme to preview it.
4. Click on a Theme of your choice.

Note: You can change the Theme during or after the creation of your PowerPoint file

1. Add Text

The template for the design Theme you select will determine the font type and text alignment. PowerPoint places all information (text and graphics) contained on a slide in separate Placeholders. Placeholders are designated by dotted lines; they appear on a slide as guides, but they will not appear on the finished presentation. In order to edit text, click once inside of the Text Placeholder and the insertion point will appear; then begin to type your text.

1. Click in the Title Placeholder and type the text title below.
2. Click in the Subtitle Placeholder.
3. Type the text below (You will need to press the Enter key after each line of text.).
4. Save the presentation. Click on the File tab and then click on Save As. The Save As window will open. In the File name box, type Keys to Success for the presentation name. The instructor will indicate where to save the file. Click on the Save button.
5. Add New Slide

A slide layout defines the placement of text, pictures, tables, and graphs. If you change the layout of a slide, the text and graphics remain intact. You can resize text and graphic boxes to conform to the new layout.

1. On the Home ribbon, located in the Slides group, click on the New Slide drop-down arrow.

The Office Theme panel will appear with multiple slide layouts. Select your desired slide layout.

2. For this exercise, click on the second Layout (Title and Content) in the first row.
3. In the Title Placeholder, type the text Agenda as seen above.
4. In the Text Placeholder, type the bulleted text as seen above (You will need to press Enter after each line of text.).
5. Add another new slide.
6. On the Home ribbon, click on the New Slide drop-down arrow and then select the Two Content slide layout (This slide contains a title, text, and clip art placeholders.).
7. Click inside the Title and Text Placeholders and type the text shown above.
8. On the Quick Access Toolbar, click on the Save button to save your presentation changes.

III. Editing Techniques

This section will teach you basic techniques for editing slides.

1. View Modes for Editing

The Normal, Slide Sorter, Reading, and Slide Show Views allow you to type, edit, and view your presentation. To switch between views, click the View Options buttons at the lower right-hand side of the PowerPoint window.

Normal View

Normal View is the main editing View, which you use to write and design your presentation. The View has three working areas: on the left, tabs that alternate between an outline of your slide text (Outline tab), and your slides displayed as thumbnails (Slides tab); on the right, the slide pane, which displays a large view of the current slide; and on the bottom, the notes pane.

Slide Sorter View

Slide Sorter View is an exclusive view of your slides in thumbnail form. When you are finished creating and editing your presentation, Slide Sorter gives you an overall picture of it — making it easy to reorder, add, or delete slides, and preview your transition and animation effects.

Reading View

Reading View is new in PowerPoint 2013. It is similar to Slide Show View. The difference between the two Views is that while Slide Show View takes over the whole screen, the slide in Reading View is shown in full screen, but you will see the PowerPoint title band at the top of the screen. The PowerPoint status bar and the Windows task bar are also displayed at the bottom of the screen.

Slide Show View

Slide Show View takes up the full computer screen, like an actual slide show presentation. In this full-screen View, you see your presentation the way your audience will. You can see how your graphics, timings, movies, transition effects, and animation elements will look in the actual show.

1. Edit Bulleted List

Typing text in PowerPoint is similar to typing in other applications. However, since PowerPoint deals with bulleted lists, a few keystrokes will be identified to help in typing multiple lines.

1. Confirm you are on slide three.
2. In Normal View, edit the bulleted list to include the circled text above. Place the Insertion bar after each line of the bulleted text and then press the Enter key.
3. To add a sub-bullet, click on the Increase Indent button, located on the Home ribbon.

The Tab key can also be used to indent text.

4. Type the text and if additional sub-bullets lines are needed press the Enter key, after your line of text.

Note: Pressing Enter after any text returns the cursor to the same indent (paragraph) level for the next line. The Tab key is also used before typing to indent text to the next indent level (sub-bullet point) and pressing Shift+Tab before typing to return to the previous indent level.

1. Add Pictures

Online Pictures are any type of computerized images such as artwork and photos. You can make your presentation more eye-catching and entertaining by adding Pictures.

1. Confirm you are on slide three.
2. Click on the Online Picture button in the Illustration box, located in the Text

Placeholder.

3. The Bing Image Search window will appear
4. In the Search box, type the word Classroom, and then press the Enter key. A variety of online images associated with your search will appear.
5. Scroll through the Pictures window to find your desired image.
6. To insert the image, place the mouse pointer on the image and then click on the left mouse button twice.

Note: When the Illustration box does not appear on a slide, images can still be inserted by selecting the Insert ribbon and then click on the Online Pictures button.

1. Slide Masters

PowerPoint has a set of Master Slides available for every Design Theme. The three Masters include a Slide Master, Handout Master, and Notes Master. Masters correspond directly to the slides. Masters contain the elements that appear on every slide and control the format for all slides in a presentation, which provides a consistent appearance for each slide.

1. Edit Slide Master

The Slide Master View is located on the View ribbon. This exercise will demonstrate how to modify a Slide Master which will affect your entire presentation.

1. Change to Slide Master View by selecting the View ribbon. Click on the Slide Master button, located in the Master View group as shown above.
2. Click on the Master Title Style placeholder border. This will activate the entire title area.
3. Select the Home tab and then click on the Font show dialog box.
4. The Font window will appear.
5. Confirm that the Font tab is active.
6. In the Latin text font box, change to a different Font type.
7. In the Font color box, change to a different color.
8. Click on the OK button.
9. Select the View ribbon tab and then click on the Normal button in the Presentation Views group.
10. Scroll through the slides to see how the font and color changes made in the Slide Master have affected the entire presentation.

Note: Changes you make to the Slide Master will affect all slides in your presentation.

1. Format Slide

You can change the format appearance of text and slides in the Slide View as well. Formatting can be applied to all slides at the same time as in the Master View or only on an individual slide.

1. Replace Font

Use the Replace command to change the font throughout a presentation.

1. Go to slide two.
2. Click on the Text Placeholder (bulleted list) border.
3. On the Home ribbon, click on the drop-down arrow next to the Replace button, located in the Editing group, and then select the Replace Font option.
4. The Replace Font window will appear.