Course on the basics of Microsoft PowerPoint methods and explanations
Course on the basics of Microsoft PowerPoint methods and explanations
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INTRODUCTION TO MICROSOFT POWERPOINT
Microsoft PowerPoint is a presentation program that produces graphics and generates good-looking presentations without needing to worry about design, format, and color details. Microsoft PowerPoint helps you design, create, and edit presentations and printed handouts. A presentation is a set of screens (called slides) that you present to people in a group. Microsoft PowerPoint is probably the most popular used and recognized leader in presentation program. Because PowerPoint provides a wide variety of predefined templates, you can create good-looking presentations without being a design specialist. Creating a presentation in Microsoft PowerPoint involves starting with a basic design; adding new slides and content; choosing layouts; modifying slide design, if you want, by changing the color scheme or applying different design templates; and creating effects such as animated slide transitions.
LESS ON 1
Using Auto Content Wizard and
Presentation Design
Open the Microsoft PowerPoint program.
On the New Presentation Task Pane, click From AutoContent Wizard. If the New Presentation
Task Pane is not yet displayed, click File menu, click New and click From AutoContent Wizard.
Click Next, click All to see all types of presentation, click
General to see all types of General Presentation, click
Corporate to see all presentation, click Projects to see all types of Projects presentation, click Sales/Marketing to see all types of Sales/Marketing presentation, click Carnegie Coach to see all types of Carnegie Coach presentation.
Click Corporate again, click Next to select Business Plan, and click Next again to use On Screen Presentation. See view below.
Under Presentation title type HUGS DEALERSHIP, in Footer box
Cosmetic Product, click Next, and then click Finish. See view below and next page.
Note: the business plan presentation has 12 slides and slide 1 is your title slide. The Outline Pane indicates the following:
Slide 2 – Mission Statement Slide 3 – The Team
Slide 4 – Market Summary arket Summary Slide 5 – Opportunities
Slide 6 - Business Co ness Concept Slide 7 – Competition
Slide 8 – Goals & Objectives Slide 9 – Financial plan
Slide 10 – Reso 0 – Resource Requirements Slide 11 – Risk & Rewards
Slide 12 – Key 2 – Key Issues
Click any text of any of the slides on the Outline Pane except slide 1. Note:
The slide pane also changes. From the
Outline Pane you can edit text contents of any of the slide.
Click Slide Sorter View to transfer from Normal view.
Double click on any slide and you return to the Normal view. Note: When you click on any text on the slide pane, you can edit the text content.
Click the Save button on the Toolbar, type HUGS DEALERSHIP and click Save.
Click or return to Slide 1 and click Slides tab and to view slides only. See view below.
Click Slide Show Cup to view current slide and your slide show.
Click 11 times to present the 11 slides and then click 2 times to end the show. You can end the show anytime by a Right click and click End Show.
Click Outline tab and to view Outline slides.
Click on any slide. Right click and click Delete slide. Note: You can delete a slide that is not needed.
Click Undo button to return the slide deleted. Right click and click New slide. Note: You can add a new slide that is needed.
Click Undo button to remove the new slide added. Right click and click Collapse. Right click the Collapse slide and click
Expand.
Click on The Team to select the contents of the slide. Note: You can also select only a word, phrase, sentence or paragraph.
Right click, click Font, click Verdana and click Preview to preview. See view below. You can change Font style, Size, Effects and Color.
Click Cancel and click Slides tab.
Right click on any slide and click Cut. Right click on any slide and click Paste. Note: You cut or copy a slide and pasted it below the slide selected.
Click Undo button twice to return the original slides position.
Right click on any slide and click Slide Design.
On the Slide Design pane and click any Design on the Available for Use and see what happens. Note: You can pick any design you prefer that will have a better presentation design.
Press Alt+F4 and click Yes to save and exit Microsoft PowerPoint. This ends your First lesson.
LESS ON 2
Cr eating a Presentation Using Blank
Presentation and Slide Layout
Open the Microsoft PowerPoint program.
On the New Presentation Task Pane, click Blank Presentation. Note: in opening another New Blank
Presentation, click New button.
Click on the Click to add title and type TIGER COMPANY, click on the Click to add sub-title and type FINANCIAL REVIEW.
Click Outline tab. Note: In the Outline pane, you can edit the text.
Click Insert menu, and click New Slide.
On the Text Layouts, click Title and 2 Column Text. See view below.
Click on Click to add title and type AGENDA.
Click on Click to add text on the first column and type the Text. See view and next page.
Click on Click to add text on the second column and type the text that follows.
After typing the text above, click Insert menu, and click New Slide.
On the Contents Layouts, click Title and Content.
Click on Click to add title and type HIGHLIGHTS. Click Insert Table.
Increase ▲ Columns to 3 and increase ▲ Rows to 8 and click
- See view below.
Click on the first row of the first column and type the Text. Use the Tab key to go to the next column. Note: On the vertical lines use the ↔ to adjust the columns. See view and text below.
After typing the text and data above, click Insert menu, and click New Slide.
On the Contents Layouts, click Title and Content. Click on
Click to add title and type INCOME BY REGION then click
Insert Chart.
On the TIGER COMPANY Datasheets, type the text and data.
Notice how the Chart changes as you change text and data.
After typing text and data above, click Chart menu, and click
Chart Options.
In the Chart title, type TIGER COMPANY, in Category (X) axis, type Year 2004, in the Category (Z) axis, type Millions and click OK.
After completing the chart, click X to close TIGER COMPANY
Datasheet, click anywhere on the chart, the click Insert menu, and click New Slide.
Click the Save button, type TIGER COMPANY and click Save.
On the Contents Layouts, click Title and Content. Click on
Click to add title and type REVENUE BY REGION then click
Insert Chart.
Click Chart menu, and click Chart Type, click Pie chart and click OK.
On the TIGER COMPANY Datasheet click + Column D, click Edit menu, and click Delete.
Delete East, West, north, and other data, and then type the text and data. See view below.
After typing text and data above, click Chart menu, and click
Chart Options.
In the Chart title, type TIGER COMPANY, click Data Labels, click Percentage and click OK.
After completing the chart, click X to close TIGER COMPANY
Datasheet, click anywhere on the chart, then click Insert menu, and click New Slide.
On the Contents Layouts, click Title and Content. Click on Click to add title and type BALANCE SHEET then click Insert Table.
Increase ▲ Columns to 3 and increase ▲ Rows to 6 and click OK.
Click on the first row of the first column and type the Text.
Use Tab key to go to the next column. Note: On the vertical and horizontal lines use the ↔ ↕ to adjust the columns rows. Adjust also Font size. See view and text below.
After typing the text and data above, click Insert menu, and click New Slide.
On the Contents Layouts, click Title and Content. Click on Click to add title and type STOCK PERFORMANCE then click Insert Chart.
On the TIGER COMPANY Datasheet, type the text and data.
Click Chart menu, and click Chart Type, click Stock chart, click Volume-High-Low-Close Chart sub-type and click OK.
After completing the chart, click X to close TIGER COMPANY Datasheet, click anywhere on the chart.
Click TIGER COMPANY to select the contents of the slide.
Click ▼ Font and click Franklin Gothic Medium. Use scroll bar to look for font.
Press Alt+F4 and click Yes to save and exit Microsoft PowerPoint. This ends your Second lesson.
LESS ON 3
Editing , Arranging an d
Using Design Templates
Open the Microsoft PowerPoint program.
On the New Presentation Task Pane, click TIGER COMPANY to open.
Click AGENDA to select the contents of the slide.
Click ▼ Font and click Bodoni MT. Use scroll bar to look for the font. Do not worry that the text overlaps the slide. You can change the font type or follow the next steps.
Click the first ● in 1 to select paragraph and click ▼ Font and click Franklin Gothic Demi.
Click the second ● in 1 to select paragraph and click ▼ Font and click Impact.
Click the second ● in 1 to select paragraph and click ▼ Font and click ArialBlack.
Click Agenda, click on the outline to move down, then click on the outline to move up. This is how to move slides up or down.
Click on the outline to Collapse, and then click on the outline to
Expand. This is how to collapse or expand.
Click on the outline to Show Formatting and then click again on the outline to Return to original outline.
Click TIGER COMPANY, click Insert menu, and click New Slide. On the Content Layouts, click Title and Content.
Click on Click to add title, click ▼ Font , click Gill Sans MT, and type ORGANIZATION CHART.
Click Insert Organization Chart, and click OK. See view below.
Click on , type PRESIDENT press Enter, type (CEO), click ▼ on the Insert Shape, and click Subordinate. Note: the Organization Chart automatically fit to its content and resizes the font.
Click on the first shape, type VP press Enter, type FINANCE, next shape type VP press Enter, type SALES, next shape type VP press Enter, type PRODUCTION, and next shape type VP press Enter, type PERSONNEL.
Click on VP FINANCE, click ▼ on the Insert Shape, and click Assistant, click ▼ on the Insert Shape, and click Assistant.
Click on the first Assistant shape and type CONTROLLER, click on the second Assistant shape and type TREASURER.
Click on VP PRODUCTION, click ▼ on the Insert Shape, and click Assistant, click ▼ on the Insert Shape, and click Assistant.
Click on the first Assistant shape and type MANAGER press Enter, type PLANT 1, click on the second Assistant shape and type MANAGER press Enter, type PLANT 2. See view below.
Click Slide Sorter View to transfer from Normal View. Click Slide 1, click Format menu, click Background, click ▼ select Color and click Apply. If you click Apply to All, the color selected will be applied to all the slides.
Click the Save button to click Save.
Right click on any slide and click Slide Design.
On the Slide Design pane and on the Available for Use click
Curtain Call Design and see what happens. See view below.
Click Beam Design and see what happens. Note: you will notice that you will have to adjust or modify text and data content by using other designs in this presentation.
Press Alt+F4 and click Yes to save and exit Microsoft PowerPoint. This ends your Third lesson.