Microsoft PowerPoint 2016 the complete guide

Microsoft PowerPoint 2016 the complete guide PDF

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Adding a sound to an animation

• You can add sound to the slide animation. To do this click on the down arrow to the right of the transitions Sound button. You will see a drop-down list displayed. Click on the Bomb sound.

Controlling the animation duration

• You can control the duration of the slide animation. To do this click on the down arrow to the right of the transitions Duration button and change the value to 2.00.
• You can set how the slide will advance. Click on the check box next to the After option and enter a value of 05.00 seconds.
• You can apply the slide animation to all the slides by clicking on the Apply to All button.
• Run the slide show and the transition effects will display as you configured them to run.

TIP: To remove transition effect timings, you would use the technique previously outlined, and remove the tick next to the 'Automatically after' check box. You would then need to click on the Apply to all slides button.

• Save your changes and close the presentation.

Controlling slide show looping

• Open a presentation called Slide show looping.
• Display slide 1 within the presentation.
• Run the slide show, and you will see that the slide show advances automatically and ends, when the last slide is displayed, after which you need to click once using the mouse button, to exit the slide show.
• To set the slide show to loop continually, click on Slide Show tab and within the Set Up group click on the Set Up Slide Show button.
• This will display the Set Up Show dialog box. Click on the check box next to the Loop continuously until Esc option. Click on the OK button to close the dialog box.
• Re-run the slide show and you will find that the slide show now runs continuously, until you press the Esc key.

TIP: If you wanted to modify a slide show that runs continuously, to one that only runs once, then you would use the technique previously outlined and simply remove the tick from the Loop continuously until Esc check box.

• Save your changes and close the presentation.

Applying settings so that slides advance manually

• Open a presentation called Advancing slides manually. This presentation has had timings applied to it.
• Run the slide show and you will see that the slide show advances from slide to slide automatically using the pre-set timings. Exit the slide show.
• Click on the Slide Show tab and within the Set Up group, click on the Set Up Slide Show button.
• This will display the Set Up Show dialog box. To set the slide show to advance manually, click on the Manually button and make sure that the All button is select so that this applies to the entire presentation.

NOTE: If you later wanted to re-run the slide show to advance automatically, you would select the Using timings, if present button.

• Re-run the slide show and you will now have to advance each slide manually.
• Save your changes and close the presentation.

Setting a slide show to use timings

• Open a presentation called Advancing slides automatically. This presentation has had timings applied to it. So that you can see the slide timings click on the Slide Sorter button displayed at the bottom right of your screen.

• You will see the slide timings displayed under each slide.
• Click on the Normal button at the bottom right of your screen to display the presentation within the Normal view.
• Run the slide show and you will see that even though slide timings have been applied, you have to manually advance from slide to slide. Exit the slide show.
• Click on the Slide Show tab and within the Set Up group, click on the Set Up Slide Show button.
• This will display the Set Up Show dialog box. To set the slide show to advance automatically, click on the Using timings, if present button and make sure that the All button is select so that this applies to the entire presentation.
• Re-run the slide show which will now advance automatically, using the rehearsed timings.
• Save your changes and close the presentation.
• Open a presentation called Slide show animations 01.
• Run the slide show. As you can see, this presentation contains animation effects.
• Click on the Slide Show tab and within the Set Up group, click on the Set Up Slide Show button.
• This will display the Set Up Show dialog box. Click on the Show without Animation option.
• Click on the OK button to close the dialog box. Re-run the slide show and you will see that the animation effects are no longer displayed. Close the slide show.

TIP: To re-enable the display of the animation effects, re-open the Set Up Show dialog box and remove the tick next to the Show Without Animation option.

• Save your changes and close the presentation.
• Open a presentation called Slide shows.
• Click on the Slide Show button, at the bottom-right of the screen, to run the slide show. You will need to manually advance the slide show.
• Press the F1 key during the slide show. This will display a list of commands that you can use when running a slide show. By default, the General tab is displayed.
• Click on the Rehearse/Record tab to view more information.
• Click on the Media tab to view more information.
• Click on the Ink/Laser Pointer tab to view more information.
• After you have read through the information within the Slide Show Help dialog box, press the Esc key to close the help dialog box.
• Display the second slide in slide show view and press Ctrl+P. This changes the mouse pointer to act as a pen. Draw a circle annotation around the computer system unit.
• Then press the E key to erase the pen annotation.
• Press B to display a black screen. Press any key to restore the normal screen.
• Press W to display a white screen. Press any key to restore the normal screen.
• Hold down both mouse buttons for 2 seconds to re-display the first slide.
• Press Esc to end the slide show.

TIP: If you are displaying a slide show that advances automatically, then you can press S, to pause the slide show and then press S again to restart the slide show.

• Close the presentation without saving any changes that you may have made.

SAMPLE

• Open a presentation called Custom slide shows 01.
• Click on the Slide Show tab and within the Start Slide Show group click on the Custom Slide Show button.
• This will display a drop down called Custom Shows. Click on the Custom Shows command.
• This will display the Custom Shows dialog box.

S• Click on Athe New buttonM. This will display tPhe Define CusLtom Show dEialog box

• Click on the tick box to the left of the first item in the list.
• Also click on the tick boxes next to sides 2-10.
• Click on the Add button, and the slides will be displayed in the right side of the dialog box.
• In the Slide show name section, enter the name Introduction only.
• Click on the OK button, and the Custom Shows dialog box will display a custom show, called Introduction Only.
• Click on the New button. Click on the tick boxes next to all the slides (i.e. all the slides from 1-19).
• Click on the Add button, and within the Slide show name section of the dialog box, enter the name Full Course.
• Click on the OK button and you will now see two custom shows listed.
• Click on the Close button.

Running a custom slide show

• To run a custom slide show, click on the Custom Slide Show button and a drop down list is displayed containing the custom slide shows that you have created.
• Select Introduction Only. Navigate to the end of the show, and as you will see, only the first part of the presentation is displayed.
• Repeat this procedure to run the Full Course. This time you will see the entire presentation.
• Save your changes and close the presentation.
• Open a presentation called Custom slide shows 02.
• Click on the Slide Show tab within the Start Slide Show group click on the Custom Slide Show button. From the drop-down menu displayed, click on the Custom Shows command.
• This will display the Custom Shows dialog box. Select the Introduction Only custom show, and then click on the Edit button.