Learn the Keys to Successful PowerPoint Presentation Course
Learn the Keys to Successful PowerPoint Presentation PDF Course
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Getting started with PowerPoint 2007 you will notice that there are many similar features to previous versions. You will also notice that there are many new features that you’ll be able to utilize. There are three features that you should remember as you work within PowerPoint 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. The function of these features will be more fully explored below.
Presentations
A presentation is a collection of data and information that is to be delivered to a specific audience. A PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics, tables, sound and video. This collection can run automatically or can be controlled by a presenter.
Microsoft Office Button
The Microsoft Office Button performs many of the functions that were located in the File menu of older versions of PowerPoint. This button allows you to create a new presentation, Open an existing presentation, save and save as, print, send, or close.
Ribbon
The ribbon is the panel at the top portion of the document It has seven tabs: Home, Insert, Design, Animations, Slide Show, Review and View. Each tab is divided into groups. The groups are logical collections of features designed to perform function that you will utilize in developing or editing your PowerPoint slides. Commonly utilized features are displayed on the Ribbon. To view additional features within each group, click the arrow at the bottom right corner of each group.
Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing
Insert: Tables, Illustrations, Links, Text, and Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transition to this Slide
Slide Show: Start Slide Show, Set Up, Monitors
Review: Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Window, Macros
Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click Add to Quick Access Toolbar and a shortcut will be added.
Mini Toolbar
A new feature in Office 2007 is the Mini Toolbar. This is a floating toolbar that is displayed when you select text or right-click text. It displays common formatting tools, such as Bold, Italics, Fonts, Font Size and Font Color.
Navigation
Navigation through the slides can be accomplished through the Slide Navigation menu on the left side of the screen. Also, an outline appears from materials that have been entered in the presentation. To access the outline, click the outline tab.
Slide Views
Presentations can be viewed in a variety of manners. On the View tab, the Presentation Views group allows you to view the slides as Normal, Slide Sorter, Notes Page, Slide Show, Slide Master, Handout Master, and Notes Master.
PowerPoint 2007 offers a wide range of customizable options that allow you to make PowerPoint work the best for you. To access these customizable options:
Click the Office Button
Click PowerPoint Options include picture of OB menu.
Popular
These features allow you to personalize your work environment with the mini toolbar, color schemes, personalize your user name and allow you to access the Live Preview feature. The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it.
Proofing
This feature allows you personalize how word corrects your text. You can customize auto correction settings and have word ignore certain words or errors in a document through the Custom Dictionaries.
Save
This feature allows you personalize how your workbook is saved. You can specify how often you want auto save to run and where you want the workbooks saved.
Advanced
This feature allows you to specify options for editing, copying, pasting, printing, displaying, slide shows, and other general settings.
Customize
Customize allows you to add features to the Quick Access Toolbar. If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.
Lesson 3: Creating Presentation
New Presentation
You can start a new presentation from a blank slide, a template, existing presentations, or a Word outline. To create a new presentation from a blank slide:
Click the Microsoft Office Button
Click New
Click Blank Presentation
To create a new presentation from a template:
Click the Microsoft Office Button
Click New
Click Installed Templates or Browse through Microsoft Office
Online Templates
Click the template you choose
To create a new presentation from an existing presentation:
Click the Microsoft Office Button
Click New
Click New from Existing
Browse to and click the presentation
To create a new presentation from a Word outline:
Click the slide where you would like the outline to begin
Click New Slide on the Home tab
Click Slides from Outline
Browse and click the Word Document that contains the outline
Save a Presentation
When you save a presentation, you have two choices: Save or Save As.
To save a document:
Click the Microsoft Office Button
Click Save
You may need to use the Save As feature when you need to save a presentation under a different name or to save it for earlier versions of PowerPoint. Remember that older versions of PowerPoint will not be able to open PowerPoint 2007 presentation unless you save it as a PowerPoint 97-2003 Format. To use the Save Asfeature:
Click the Microsoft Office Button
Click Save As
Type in the name for the Presentation
In the Save as Type box, choose Excel 97-2003 Presentation
Add Slides
There are several choices when you want to add a new slide to the presentation: Office Themes, Duplicate Selected Slide, or Reuse Slides.
To create a new slide from Office Themes:
Select the slide immediately BEFORE where you want the new slide
Click the New Slide button on the Home tab
Click the slide choice that fits your material
To create a slide as a duplicate of a slide in the presentation:
Select the slide to duplicate
Click the New Slide button on the Home tab
Click Duplicate Selected Slides
To create a new slide from another presentation:
Select the slide immediately BEFORE where you want the new slide
Click the New Slide button on the Home tab
Click Reuse Slides
Click Browse
Click Browse File
Locate the slide show and click on the slide to import
Themes
Themes are design templates that can be applied to an entire presentation that allows for consistency throughout the presentation.
To add a theme to a presentation:
Click the Design tab
Choose one of the displayed Themes or click the Galleries button
To apply new colors to a theme:
Click the Colors drop down arrow
Choose a color set or click Create New Theme Colors
To change the background style of a theme
Click the Background Styles button on the Design tab
Lesson 4: Working with Content
Enter Text
To enter text:
Select the slide where you want the text
Click in a Textbox to add text
To add a text box:
Select the slide where you want to place the text box
On the Insert tab, click Text Box
Click on the slide and drag the cursor to expand the text box
Type in the text
Select Text
To select the text:
Highlight the text
Copy and Paste
To copy and paste data:
Select the item(s) that you wish to copy
On the Clipboard Group of the Home Tab, click Copy
Select the item(s) where you would like to copy the data
On the Clipboard Group of the Home Tab, click Paste
Cut and Paste
To cut and paste data:
Select the item(s) that you wish to copy
On the Clipboard Group of the Home Tab, click Cut
Select the items(s) where you would like to copy the data
On the Clipboard Group of the Home Tab, click Paste
Undo and Redo
To undo or redo your most recent actions:
On the Quick Access Toolbar
Click Undo or Redo
Spell Check
To check the spelling in a presentation:
Click the Review tab
Click the Spelling button
Lesson 5: Formatting Text
Change Font Typeface and Size
To change the font typeface:
Click the arrow next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.
To change the font size:
Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.
Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:
Select the text and click the Font Styles included on the Font group of the Home tab or
Select the text and right click to display the font tools
Change Text Color
To change the text color:
Select the text and click the Colors button included on the Font
Group of the Ribbon, or
Highlight the text and right click and choose the colors tool.
Select the color by clicking the down arrow next to the font color button.