Getting started with creating slides in MS PowerPoint
Getting started with creating slides in MS PowerPoint
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Getting started with PowerPoint 2007 you will notice that there are many similar features to previous versions. You will also notice that there are many new features that you’ll be able to utilize. There are three features that you should remember as you work within PowerPoint 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. The function of these features will be more fully explored below.
Presentations
A presentation is a collection of data and information that is to be delivered to a specific audience. A PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics, tables, sound and video. This collection can run automatically or can be controlled by a presenter.
Microsoft Office Button
The Microsoft Office Button performs many of the functions that were located in the File menu of older versions of PowerPoint. This button allows you to create a new presentation, Open an existing presentation, save and save as, print, send, or close.
Ribbon
The ribbon is the panel at the top portion of the document It has seven tabs: Home, Insert, Design, Animations, Slide Show, Review and View. Each tab is divided into groups. The groups are logical collections of features designed to perform function that you will utilize in developing or editing your PowerPoint slides.
Commonly utilized features are displayed on the Ribbon. To view additional features within each group, click the arrow at the bottom right corner of each group.
Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing
Insert: Tables, Illustrations, Links, Text, and Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transition to this Slide
Slide Show: Start Slide Show, Set Up, Monitors
Review: Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Window, Macros
Quick Access Toolbar
The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click Show Below the Ribbon.
You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click Add to Quick Access Toolbar and a shortcut will be added.
Navigation
Navigation through the slides can be accomplished through the Slide Navigation menu on the left side of the screen. Also, an outline appears from materials that have been entered in the presentation. To access the outline, click the outline tab
Slide Views
Presentations can be viewed in a variety of manners. On the View tab, the Presentation Views group allows you to view the slides as Normal, Slide Sorter, Notes Page, Slide Show, Slide Master, Handout Master, and Notes Master.
New Presentation
You can start a new presentation from a blank slide, a template, existing presentations, or a Word outline. To create a new presentation from a blank slide:
Click the Microsoft Office Button
Click New
Click Blank Presentation
To create a new presentation from a template:
Click the Microsoft Office Button
Click New
Click Installed Templates or Browse through Microsoft Office Online Templates
Click the template you choose
To create a new presentation from an existing presentation:
Click the Microsoft Office Button
Click New
Click New from Existing
Browse to and click the presentation
To create a new presentation from a Word outline:
Click the slide where you would like the outline to begin
Click New Slide on the Home tab
Click Slides from Outline
Browse and click the Word Document that contains the outline
Save a Presentation
When you save a presentation, you have two choices: Save or Save As.
To save a document:
Click the Microsoft Office Button
Click Save
You may need to use the Save As feature when you need to save a presentation under a different name or to save it for earlier versions of PowerPoint. Remember that older versions of PowerPoint will not be able to open PowerPoint 2007 presentation unless you save it as a PowerPoint 97-2003 Format. To use the Save Asfeature:
Click the Microsoft Office Button
Click Save As
Type in the name for the Presentation
In the Save as Type box, choose Excel 97-2003 Presentation
Add Slides
There are several choices when you want to add a new slide to the presentation: Office Themes, Duplicate Selected Slide, or Reuse Slides.
To create a new slide from Office Themes:
Select the slide immediately BEFORE where you want the new slide
Click the New Slide button on the Home tab
Click the slide choice that fits your material
To create a slide as a duplicate of a slide in the presentation:
Select the slide to duplicate
Click the New Slide button on the Home tab
Click Duplicate Selected Slides
Themes
Themes are design templates that can be applied to an entire presentation that allows for consistency throughout the presentation. To add a theme to a presentation:
Click the Design tab
Choose one of the displayed Themes or click the Galleries button
To apply new colors to a theme:
Click the Colors drop down arrow
Choose a color set or click Create New Theme Colors
To change the background style of a theme
Click the Background Styles button on the Design tab
Copy and Paste
To copy and paste data:
Select the item(s) that you wish to copy
On the Clipboard Group of the Home Tab, click Copy
Select the item(s) where you would like to copy the data
On the Clipboard Group of the Home Tab, click Paste
Undo and Redo
To undo or redo your most recent actions:
On the Quick Access Toolbar
Click Undo or Redo
Spell Check
To check the spelling in a presentation:
Click the Review tab
Click the Spelling button
Change Font Typeface and Size
To change the font typeface:
Click the arrow next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.
To change the font size:
Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.
Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:
Select the text and click the Font Styles included on the Font group of the Home tab or
Select the text and right click to display the font tools
Change Text Color
To change the text color:
Select the text and click the Colors button included on the Font Group of the Ribbon, or
Highlight the text and right click and choose the colors tool.
Select the color by clicking the down arrow next to the font color button.
WordArt
WordArt are styles that can be applied to text to create a visual effect. To apply Word Art:
Select the text
Click the Insert tab
Click the WordArt button
Choose the WordArt
Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear. To change the alignment:
Click the Home Tab
Choose the appropriate button for alignment on the Paragraph Group.
Align Left: the text is aligned with your left margin
Center: The text is centered within your margins
Align Right: Aligns text with the right margin
Justify: Aligns text to both the left and right margins.
Indent Paragraphs
To indent paragraphs, you can do the following:
Click the Indent buttons to control the indent.
Click the Indent button repeated times to increase the size of the indent.
Text Direction
To change the text direction:
Select the text
Click the Text Direction button on the Home tab
Click the selection
Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.
To add a list to existing text:
Select the text you wish to make a list
Click the Bulleted or Numbered Lists button
To create a new list:
Place your cursor where you want the list in the document
Click the Bulleted or Numbered Lists button
Begin typing
Nested Lists
A nested list is list with several levels of indented text. To create a nested list:
Create your list following the directions above
Click the Increase or Decrease Indent button
Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.
Select the entire list to change all the bullets or numbers, or Place the cursor on one line within the list to change a single bullet.
Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.
LAB ASSIGNMENT :
Create a presentation on the topic : INFORMATION TECHNOLOGY IN EVERYDAY LIFE PRACTICAL NO. 13
OBJECTIVE : To learn how to add Multimedia, tables & Charts in MS Powerpoint
THEORY :
Adding Video
Video clips can be added to the presentation. To add a video clip:
Click the Movie button on the Insert tab
Choose Movie from File or Movie from Clip Organizer
To edit the video options:
Click the movie icon
Click the Format tab
Adding Audio
Audio clips can be added to the presentation. To add an audio clip:
Click the Audio button on the Insert tab
Choose Sound from File, Sound from Clip Organizer, Play CD Audio Track, or Record Sound
To edit the audio options:
Click the audio icon
Click the Format tab
Charts :
Charts allow you to present information contained in the worksheet in a graphic format. PowerPoint offers many types of charts including: Column, Line, Pie, Bar, Area, Scatter and more. To view the charts available click the Insert Tab on the Ribbon.
Create a Chart
To create a chart:
Click the Insert tab on the ribbon
Click the type of Chart you want to create
Insert the Data and Labels
Edit Chart Data
To edit chart data:
Click on the chart
Click Edit Data on the Design tab
Edit data in the spreadsheet
Modify a Chart
Once you have created a chart you can do several things to modify the chart.
To move the chart:
Click the Chart and Drag it another location on the same slide, or
Copy it to another slide
Choose the desired location and click Paste
To modify the chart size:
Click the Chart
Click on any of the corners and drop and drag to resize
To modify the labels and titles:
Click the chart
Click the Layout tab
Choose the appropriate label to change
Chart Tools
The Chart Tools appear on the Ribbon when you click on the chart. The tools are located on three tabs: Design, Layout, and Format.
Within the Design tab you can control the chart type, layout, styles, and location.
Within the Layout tab you can control the insertion of pictures, textboxes, and shapes, labels, backgrounds, and data analysis.
Within the Format tab you can adjust the Fill Colors and Word Styles
Paste a Chart from Excel
Open the Excel worksheet
Select the chart
Click Copy on the Home tab
Go to the PowerPoint document where you want the chart located
Click Paste on the Home tab
Tables :
To create a table in MS Powerpoint , goto : Insert and select Table
LAB ASSIGNMENT :
Create a presentation on Infosys and IBM .Bring out a detailed comparison between the two
Date :
PRACTICAL NO. 14
OBJECTIVE : To learn to adding Effects to a slide in MS Powerpoint
THEORY :
Slide Transitions
Transitions are effects that are in place when you switch from one slide to the next. To add slide transitions:
Select the slide that you want to transition
Click the Animations tab
Choose the appropriate animation or click the Transition dialog box
To adjust slide transitions:
Add sound by clicking the arrow next to Transition Sound
Modify the transition speed by clicking the arrow next to Transition Speed
To apply the transition to all slides:
Click the Apply to All button on the Animations tab