MS PowerPoint presentation Keyboard shortcuts course

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MS PowerPoint presentation Keyboard shortcuts PDF course

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Common Microsoft PowerPoint tasks

Move between panes

Move clockwise among panes of normal view

SHIFT+F6

Move counterclockwise among panes of normal view

CTRL+SHIFT+TAB

Switch between Slides and Outline tabs of the Outline and Slides pane in normal view

Create and edit presentations

CTRL+N

Create a new presentation

CTRL+M

Insert a new slide

CTRL+D

Make a copy of the selected slide

CTRL+O

Open a presentation

CTRL+W

Close a presentation

CTRL+P

Print a presentation

CTRL+S

Save a presentation

Run a presentation

ALT+F4

Quit PowerPoint

CTRL+F

Find text

CTRL+H

Replace text

CTRL+K

Insert a hyperlink

Check spelling

ESC

Cancel a menu or dialog box action

CTRL+Z

Undo an action

CTRL+Y

Redo or repeat an action

Work in an outline

ALT+SHIFT+LEFT ARROW

Promote a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph. )

ALT+SHIFT+RIGHT ARROW

Demote a paragraph

ALT+SHIFT+UP ARROW

Move selected paragraphs up

ALT+SHIFT+DOWN ARROW

Move selected paragraphs down

ALT+SHIFT+1

Show heading level 1

ALT+SHIFT+PLUS SIGN

Expand text below a heading

ALT+SHIFT+MINUS SIGN

Collapse text below a heading

ALT+SHIFT+A

Show all or collapse all text or headings

SLASH (/) on the numeric keypad

Turn character formatting on or off

Work with shapes, pictures, and WordArt

Insert a shape

Press ALT+U to choose AutoShape on the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons, click Toolbar Options at the end of the toolbar.).
Use the arrow keys to move through the categories of AutoShapes (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts. ), and select the AutoShape you want.
Press CTRL+ENTER.

Note To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.

Insert a text box

Use the keyboard to choose Text Box on the Insert menu.
Press CTRL+ENTER.
Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.

Note To format the text box (to add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.

Insert WordArt

Use the keyboard to choose WordArt on the Insert menu, Picture submenu.
Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) style you want, and then press ENTER.
Type the text you want, and then use the TAB key to select other options in the dialog box.
Press ENTER to insert the WordArt.

Note To edit the WordArt, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.

Select a shape

Note If your insertion point is within text, press ESC.

Do one of the following:

Select a single shape

To select a single shape, press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.

Select more than one shape

If it is not on your Drawing toolbar, add the Select Multiple Objects button.

How?

Press ALT+F , and then press CTRL+TAB until you select the Drawing toolbar.
Press the RIGHT ARROW key until you reach the More Buttons arrow.
Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
On the Drawing toolbar, click Select Multiple Objects .
Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.

Group or ungroup shapes, pictures, WordArt objects

To group AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts. ), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) objects, select the items you want to group and then press CTRL+SHIFT+G.
To ungroup a group, select the group, and then press CTRL+SHIFT+H.

Rotate a shape, picture, or WordArt

Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts. ), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to rotate.
On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Size tab.
Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
To preview the rotation, choose Preview.

You might have to move the dialog box in order to preview.

Show or hide a grid or guides

SHIFT+F9

Show or hide the grid (grid: A set of intersecting lines used to align objects.)

ALT+F9

Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.)

CTRL+G

Change grid or guide settings

Change the position of a shape, picture, or WordArt on a slide

Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts. ), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Position tab.
Under Position on slide, select the options you want.
To preview the change, choose Preview.

You might have to move the dialog box in order to preview.

Change the size of a shape, picture, or WordArt

Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts. ), picture (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), or WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) you want to change.
On the Format menu, use the keyboard to choose the command for the type of object you selected — for example, AutoShape or Text Box — and then select the Size tab.
Select the options you want.
To preview the changes, choose Preview.

You might have to move the dialog box in order to preview the drawing object.

Copy the attributes of a shape

Select the AutoShape (AutoShapes: A group of ready-made shapes that includes such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts. ) with the attributes (attribute: An object or text feature, such as line fill or text color, that you can manipulate by using drawing tools and menu commands.)you want to copy.

If you select an AutoShape with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.

Press CTRL+SHIFT+C to copy the object attributes.
Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
Press CTRL+SHIFT+V.

Select text and objects

SHIFT+RIGHT ARROW

One character to the right

SHIFT+LEFT ARROW

One character to the left

CTRL+SHIFT+RIGHT ARROW

To the end of a word

CTRL+SHIFT+LEFT ARROW

To the beginning of a word

SHIFT+UP ARROW

One line up

SHIFT+DOWN ARROW

One line down

ESC

An object (with text selected inside the object)

TAB or SHIFT+TAB until the object you want is selected

An object (with an object selected)

ENTER

Text within an object (with an object selected)

CTRL+A (on the Slides tab)

All objects

CTRL+A (in slide sorter view)

All slides

CTRL+A (on the Outline tab)

All text

Delete and copy text and objects

BACKSPACE

Delete one character to the left

CTRL+BACKSPACE

Delete one word to the left

DELETE

Delete one character to the right

CTRL+DELETE

Delete one word to the right

CTRL+X

Cut selected object

CTRL+C

Copy selected object

CTRL+V

Paste cut or copied object

CTRL+Z

Undo the last action

Move around in text

LEFT ARROW

One character to the left

RIGHT ARROW

One character to the right

UP ARROW

One line up

DOWN ARROW

One line down

CTRL+LEFT ARROW

One word to the left

CTRL+RIGHT ARROW

One word to the right

END

To the end of a line

HOME

To the beginning of a line

CTRL+UP ARROW

Up one paragraph

CTRL+DOWN ARROW

Down one paragraph

CTRL+END

To the end of a text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.)

CTRL+HOME

To the beginning of a text box

CTRL+ENTER

To the next title or body text placeholder (placeholders: Boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.). If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.

SHIFT+F4

To repeat the last Find action

Move around in and work on tables

TAB

Move to the next cell

SHIFT+TAB

Move to the preceding cell

DOWN ARROW

Move to the next row

UP ARROW

Move to the preceding row

CTRL+TAB

Insert a tab in a cell

ENTER

Start a new paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph. )

TAB at the end of the last row

Add a new row at the bottom of the table

Format and align characters and paragraphs

Change or resize the font

CTRL+SHIFT+F

Change the font

CTRL+SHIFT+P

Change the font size

CTRL+SHIFT+>

Increase the font size

CTRL+SHIFT+<

Decrease the font size

Apply character formats

CTRL+T

Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase

SHIFT+F3

Change the case of letters

CTRL+B

Apply bold formatting

CTRL+U

Apply an underline

CTRL+I

Apply italic formatting

CTRL+EQUAL SIGN

Apply subscript formatting (automatic spacing)

CTRL+SHIFT+PLUS SIGN

Apply superscript formatting (automatic spacing)

CTRL+SPACEBAR

Remove manual character formatting, such as subscript and superscript

Copy text formats

CTRL+SHIFT+C

Copy formats

CTRL+SHIFT+V

Paste formats

Align paragraphs

CTRL+E

Center a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph. )

CTRL+J

Justify a paragraph

CTRL+L

Left align a paragraph

CTRL+R

Right align a paragraph

Run a slide show presentation

You can use the following shortcut keys (shortcut key: A function key or key combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.) while running your slide show presentation in full-screen mode.

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse)