PowerPoint course material with advanced examples

PowerPoint course material with advanced examples PDF

...

Introduction Task Pane

The Task Pane a shortcut menu used to manipulate and access the features of PowerPoint. This pane is found on the right side of the screen by default. The Task Pane is one centralized pane where you can find several PowerPoint features; it replaces several menus in older versions of PowerPoint and other Office programs.

To display or hide the task pane:

1. Getting Started: is the default active pane that appears when PowerPoint is launched. It has two sections: Microsoft Office Online to connect to the Microsoft Office website and get some online services, and Open to start working with your presentation, whether from scratch, or using an existing one.
2. Help: Search for help topics via Microsoft Office Online, in addition to locating more web resources on PowerPoint. c. Search Results: you can perform a search by writing a question in the Search box at the top-right corner of the window.
3. Clip Art: Allows you to insert pictures from Clip Art gallery.
4. Research: Allows you to research a specific word or phrase online.
5. Clipboard: Keeps track of all actions like cut, copy, or paste.
6. New Presentation: Allows you to open exiting presentations or create new presentations from scratch or from templates.
7. Template Help: Provides extra help when working with templates.
8. Shared Workspace: A document workspace site is a Microsoft Windows Share Point Services site that is centered on one or more documents. Colleagues can easily work together on the document either by working directly on the document workspace copy or by working on their own copy. (This option is not available at AUB) From the Menu bar, select View > Task pane. To close it, click on the small x button at the top-right corner. The Task Pane is an active pane which contains several subpanes. Depending on the tool you are using the active pane will change. Let’s identify the sub panes available in the Task Pane of PowerPoint:
9. Document Updates: updates are available if a copy of the presentation is also available in a document workspace.
10. Slide Layout: Controls the layout of your slide (how many placeholders there are for titles, text, pictures…).
11. Slide Design: Selects a design template to be used throughout the presentation.
12. Slide Design – Color Schemes: Changes the colors used to display the slide components in a pre-set manner. This feature will work if a design template is applied.
13. Slide Design – Animation Schemes: Applies a set of animation effects to the text in a slide in a preset manner.
14. Custom Animation: Allows you to select and apply custom set of animation effects to all the components in a slide.
15. Slide Transition: Allows you to select and apply an animation effect for moving from one slide to another during the slide show.

Create a new presentation

AutoContent Wizard

The AutoContent Wizard provides templates and ideas for a variety of presentation types. Page through the wizard by clicking the Next button on the bottom of each page after making necessary choices.

Design Template

PowerPoint provides many templates with different backgrounds and text formatting to begin your presentation. Preview each design by clicking on its thumbnail in the Task Pane. The template will be applied to the whole presentation. To change the template, click on another type. To remove it, select the Default Design template under Available For Use in the Task Pane.

Blank Presentation

Select Blank Presentation to build the presentation from scratch with no preset graphics or formatting.

Open an Existing Presentation

To open an existing presentation, select from the Menu bar, File > Open. Select the folder in which the file to be opened is located in from the Look in: drop-down menu and highlight the file on the list. Click on the Open button to open the presentation. Area (1) shows the location of the displayed presentations. You can click this area to change the location. Area (2) allows you to access presentations in commonly used locations. You can click a location to display the presentations stored in the location. Click the name of the presentation that contains the slides you want to add to the current presentation, and click Open.

…

Views

PowerPoint gives you four options for viewing your presentation in addition to the Slide Show. You can select the page view by clicking on the View menu, and choosing Normal, Slide Sorter, or Slide Show.

Normal View

This view can be divided into two: Slide View and Outline View, and they can be changed by clicking on the bar tabs at the top of the Slides/Outline bar.

Slide View

The slide view displays each slide on the screen and is helpful for adding images, formatting text, and adding background styles.

Outline View

The detailed presentation outline is displayed on the majority of the outline bar with small windows for the slide and notes. This view is recommended for editing text.

Two more views are available:

Slide Sorter View

A small image of each slide is displayed in Slide Sorter view. Slides can easily be ordered and sorted from this screen.

Notes View

The page is equally split into two parts: the slide itself and a larger space for the notes

Working with slides

Insert a new slide

To insert a new blank slide, follow the steps below:

• In the Outline window, select the slide that you want to insert a new slide after by clicking the slide's number.
• Select Insert > New Slide from the Menu bar, or click the New Slide button found on the Formatting toolbar.
• Choose the page layout from the window.

To insert slides from another presentation:

• Go to View > Slide Sorter to switch to the

Slide Sorter View and click the slide you want to add new slides after.

• Go to Insert > Slides from Files and the Slide Finder dialog box appears.
• Click Browse to locate the presentation that contains the slides you want to use.
• The Browse dialog box appears.
• Click the name of the presentation that contains the slides you want to add to the current presentation, and click Open.
• The slides in the presentation appear in this area. The slide title appears below each slide. You can use the scroll bar to browse through the slides.
• Click each slide you want to add to the current presentation. A blue border appears around each slide you select. To deselect a previously selected slide, just click it again.
• Click Insert to add the slides you selected to the current presentation (or Insert All if you want to insert all slides), then click Close to close the Slide Finder dialog box.
• The slides appear in the current presentation.

Notes

When you add slides from another presentation, PowerPoint automatically changes the design of the slides to match the design of the current presentation. After adding slides to your presentation, you can manipulate them as if they were created normally (change order …etc). To stop PowerPoint from automatically changing the design of the inserted slides, check the Keep source formatting option in the Slide Finder dialog box and the slides you add will now display their original design in the current presentation.

Slide layout

After selecting the presentation type, you can choose the layout of the new slide. These layouts include bulleted lists graphs and/or images. Move the mouse pointer over each thumbnail image and a description will appear in a small caption box. Select the layout you want and click on it.

Apply a design template

To add a design template or change the existing one, select Format > Slide Design from the Menu bar. Select the template and it will automatically be implemented on the slide.

Reorder Slides

To reorder slides in Slide Sorter view, simply click on the slide you wish to move and drag it to the new location. In Normal or Outline View, click the slide icon beside the number of the slide you want to move and drag the icon to a new location.

Hide Slides

If you do not want a slide to appear during the slide show, but do not want to delete the slide as it may be used later, the slide can be hidden by selecting Slide Show > Hide Slide from the Menu bar. To show the slide in the slide show, select Show Slide.

Hide Slide text

You can display only the titles for each slide in your outline and hide the remaining text. Hiding the text on the slides lets you focus on the main ideas of your presentation. Click the Outline tab to display the text on each slide in your presentation.

Click the Expand All button found on the Standard toolbar to hide the text on all the slides in your outline – a gray line appears below each slide title to indicate the text on the slide is hidden. To display the text on a slide, click the Expand All button again or double-click the slide itself.