Course material with examples to master presentations with PowerPoint

Course material with examples to master presentations with PowerPoint

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With PowerPoint 2000, you and your students can make learning more dynamic by creating presentations of classroom materials and projects. You can use graphics, text, movies, sounds, and the Internet to share information on any topic. Using PowerPoint 2000 templates, you can quickly and easily create presentations for many purposes, including lectures, research reports, meeting handouts and agendas, speaker introductions, and flyers. PowerPoint 2000 helps you create and organize presentations by assisting in developing presentation outlines and selecting various slide layouts. The tri-pane feature of PowerPoint 2000 allows you to view the slides, outline, and notes simultaneously so that you can easily organize the information you want to present in the slides.

Once you learn to use PowerPoint 2000, you can:

• Create presentations with the AutoContent Wizard.
• Add and delete slide from presentations.
• Customize a slide layout.
• Add notes.
• Use the Web to view presentations.

PowerPoint 2000 offers several new features designed to help you collaborate and share information through the Web and to create eye-catching presentations. This version of PowerPoint is also easier to use than ever before.

• Tri-pane view. PowerPoint 2000 combines slides, outlines, and notes into one view. This makes it easy to perform many actions, including adding new slides, editing text, entering notes, and navigating while editing.
• AutoFit and Fit to Window. In Microsoft PowerPoint 2000, text is automatically resized to fit into a place holder so that it doesn't “fall off” the slide. Slides automatically resize to fit the display resolution and window, so you no longer have to manually adjust their slides or screen resolution.
• Native tables. You can create tables directly in PowerPoint 2000 instead of importing from Word or Excel. PowerPoint tables are composed of OfficeArt shapes and behave like tables in Word, making them easy to edit and consistent with styles and themes.
• Flexible handouts. You now have more options for audience handouts.
• PowerPoint Central. You can get support from helpful PowerPoint resources, such as tutorials, additional textures, sounds, and animations in the Office Value Pack and the PowerPoint Web site.
• Custom shows. You can create mini-presentations within a single PowerPoint file that are tailored to different audiences.
• Slide Show menu. The new Slide Show menu consolidates everything you need to deliver presentations electronically, whether in a kiosk, in a conference room, or over the Internet.
• Types of output. PowerPoint 2000 provides you with every output option: slides, black-and-white and color overheads, black-and-white and color handouts, speaker's notes, and on-screen electronic presentations. In addition, PowerPoint now supports virtual presentations over the Internet.

Web integration features Web integration features

• Synchronized voice narration. Recorded narration is synchronized with the original presentation, including all transitions and build animations. PowerPoint 2000 also adds the ability to re-record narration for a single slide.
• Present in browser. PowerPoint HTML provides a button that launches the presentation in full screen. Presentations can be delivered using Internet Explorer version 4.0 or higher instead of a viewer. PowerPoint 2000 integrates two Microsoft technologies, NetShow and NetMeeting, to enable you to collaborate over the network in real time.
• Presentation broadcast. Using Presentation Broadcast, you can deliver a presentation over an intranet, displaying the presentation slides in HTML along with the narration as streaming audio and video (requires a NetShow server). Using the Outlook messaging and collaboration client, you can also schedule online broadcasts, set up reminders and click a button to join the broadcast.
• Event Web Page and Presentations on Demand. Using this page, others can tune in to watch the broadcast either during or after, or to get information before the broadcast starts. Also, broadcasts are archived on a Web server and are available for playback at any time.
• Action buttons. You can connect to another slide, document, or Web site from within a presentation using a set of built-in, universally recognizable 3- D shapes for actions such as forward, back, home, and information.

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Creating a new presentation Creating a new presentation

When you open PowerPoint 2000, the PowerPoint dialog box presents three ways to create a presentation:

• AutoContent Wizard. Creates a slide set within the theme you select.
• Design Template. Creates slides from pre-designed slide sets for standard presentations.
• Blank Presentation. Creates slides that you design from scratch.

You can also open an existing presentation. If the PowerPoint dialog box has been disabled, you can start a new presentation in any of the ways listed above from the File menu. You can create a new presentation at any time even if you have others open. Using a wizard or template when you create a new presentation can save you time.

Using the AutoContent Wizard

Using the AutoContent Wizard The AutoContent Wizard helps you create a presentation by leading you through some basic questions. You respond to questions asked by the Wizard, and the Wizard uses your answers to automatically lay out and format the presentation. PowerPoint 2000 then selects the best style and built-in outline to suit the presentation.

To create a presentation using the AutoContent Wizard To create a presentation using the AutoContent Wizard Content Wizard

1. Open PowerPoint 2000.
2. Select the AutoContent Wizard option and then click OK.
3. Read about the AutoContent Wizard and then click Next.
4. Select Generic and then click Next.
5. Select the On-screen Presentation option and then click Next.
6. Click in the Presentation title box and then type Class Overview as a title for the presentation.
7. Click in the Footer box, type the class title and then click Next.

This includes the class title at the bottom of each slide.

8. Click Finish to exit the AutoContent Wizard. The first slide appears in Normal view.
9. On the File menu, click Save.
10. Select a folder, name the presentation and then click OK.

Viewing presentations

Viewing presentations There are three ways to view your presentations in PowerPoint. The views are accessed from the View menu, or from the buttons in the lower-left corner of the PowerPoint 2000 screen.

• Normal view is the view to use when you are designing a presentation slide by slide. In Normal view, you see the Outline in the left pane, the slide in the upper-right pane, and the notes in the lower-right pane. The Normal view makes it easy to organize a presentation in outline format and add notes to each slide.
• Slide Sorter view shows the entire set of slides on the screen, so that you can check the order and consistency of the slides.
• Slide Show view puts the presentation together as a slide show, so you can view the finished presentation, complete with sound and animation.

Adding content

Adding content PowerPoint 2000 provides master slide styles or default slide formats to make it easy to create a professional-looking presentation. The formats include bullets, two columns, tables, charts, clip art, and blank slides. These formats make it easy to quickly make slides that support your classroom instruction.

Creating slides

Creating slides Editing and creating slides in PowerPoint 2000 is easy. PowerPoint 2000 identifies the slide areas that you can fill by placing sample text in them. You have already created a group of slides using the AutoContent Wizard. Each slide in the presentation has a common look.

To add text to a slide To add text to a slide

1. Open the presentation you created. The first slide already contains the title and your name. Also, note that the footer text that you chose is on the slide.
2. In the Outline pane, select the text “State the purpose of the discussion” and then type Classroom procedures, attendance, and grades.
3. Select the text “Identify yourself” and then type Instructor and student introductions.
4. Continue by replacing text in each of the slides. You can edit slides at any time by clicking the text you want to change. Then you can delete, add, or change text.

Adding notes

Adding notes The Notes pane is used to add speaking notes to a presentation. After you have completed a presentation, you can print the presentation with notes so that you can keep track of what is coming up next in the presentation.

To add notes to a slide To add notes to a slide

1. Use the scroll bar in the Slide pane to move to the first slide in the presentation.
2. Click in the Notes pane.
3. Type Explain that the presentation will give all class participants an overview of what to expect for the coming semester.
4. Continue to add notes to each slide by selecting the slide with the scroll bar, clicking in the Notes pane, and then typing the notes.
5. Save your work.

Customizing a presentation

Customizing a presentation PowerPoint 2000 offers you many choices of colors, backgrounds, styles, fonts, formats, bullets, headers, and footers. Using PowerPoint 2000, you can easily create styles for different types of lessons, handouts, and lectures. When you use the slide master features, you can customize a series of presentations or handouts for an entire course or a single presentation. In addition to the presentation styles that are part of PowerPoint 2000, you can use styles that you created yourself easily and quickly. You may want to incorporate pictures, clip art, or other graphics. Because the purpose of a presentation determines its look, it is important to know how to customize PowerPoint presentations.

To change the design To change the design

1. On the Format menu, click Apply Design Template.
2. Click any of the designs to see a preview of the design.
3. Double-click Blends.pot. Each of the slides now has the Blends design.
4. Save your presentation.