Microsoft PowerPoint Office Training for Intermediate Level

Microsoft PowerPoint Office Training for Intermediate Level

...

1. Create a new blank presentation

In PowerPoint, you create and design slides in a presentation. You can start with a blank presentation, an existing saved presentation, or a template. When you open PowerPoint, the PowerPoint Presentation Gallery opens. It contains a variety of template choices and quick access to recent presentations.

Let's use the PowerPoint Presentation Gallery to open a blank presentation.

If you have not already opened PowerPoint, on the Dock, click PowerPoint.

In the PowerPoint Presentation Gallery, under Themes, click All.

Click White, and then click Choose.

Tip To always start with a blank presentation when you open PowerPoint, select the Don't show this when opening PowerPoint check box.

Notice that a blank presentation (Presentation1) appears.

Hints

• To create a new blank presentation at any time in PowerPoint, on the File menu, click New

Presentation (also written as File > New Presentation in this tutorial).

• To show the PowerPoint Presentation Gallery at any time while using PowerPoint, click File > New from Template.

Before you move on

Make sure that you can do the following:

• Open PowerPoint from the Dock.
• Use the PowerPoint Presentation Gallery to create a new blank presentation.

2. Explore the PowerPoint user interface

In a new blank presentation, you can simply click a slide and begin adding text and objects. However, before you begin, you should familiarize yourself with some of the user interface elements that you can use in all presentations. Let's take a look at some of PowerPoint user interface elements.

Menu bar: The area at the top of the screen where all menus are displayed. The File, Edit, and View menus have the most commonly used menu commands.

Standard toolbar: The toolbar that displays the name of the presentation (in this case, Presentation1) and buttons for some of the most common tasks, such as opening, saving, and printing a presentation.

Ribbon: The tabbed command bar at the top of a window or work area that organizes features into logical groups. The Home tab and Themes tab have the most commonly used commands for formatting presentation content and design.

Thumbnails in left pane: Navigation to help you quickly find and view the slide that you want. If you do not see the left pane, on the View menu, make sure that there is a check mark next to Normal.

Slide: A single "page" in a presentation as viewed in normal view. If you don't see a slide, click View >

Normal.

Placeholders: Preformatted containers for content. The slide layout determines which placeholders appear on a slide.

Notes pane: An area to type notes to reference when you give the presentation. During the presentation, only the presenter sees the notes.

Hints

• To hide the ribbon while you work, on the right side of the ribbon, click .
• To see a tip for a button on the ribbon or toolbar, rest the pointer over the button.

Before you move on

Make sure that you can do the following:

• Identify the user interface elements that you can use in all presentations.

3. Insert slides

By default, a new blank presentation contains only one slide. You can insert slides in several different ways.

Let's insert three new slides by using a different approach for each slide.

On the Home tab, under Slides, click New Slide.

Click the arrow next to New Slide, and then click Content with Caption.

Click Insert > New Slide.

Notice that a thumbnail for each slide now appears in the left pane.

Hints

• A new slide is inserted after the slide that is currently selected in the left pane.
• To delete a slide in the left pane, select the slide that you want to delete, and then press DELETE.
• To reorder slides in the left pane, select the slide that you want to move, and then drag it to the position that you want.
• To insert slides from another presentation, click Insert > Slides From > Other Presentation.

Before you move on

Make sure that you can do the following:

• Insert slides into a presentation by using the three approaches presented.

4. Add content to slides

Each slide has one or more placeholders that make it easy to add text to the slide. You just click and type.

You can also add other types of content, such as pictures.

Note The slide layout defines the position and type of placeholders. In a later lesson, we will change a slide layout.

Let's add some text and a picture to several slides.

In the left pane, click slide 1.

Click the Click to add title placeholder, and then type Adventure Works.

Click the Click to add subtitle placeholder, and then type adventure waits.

In the left pane, click slide 2

Click the Click to add title placeholder, and then type Seven Continents.

On the Home tab, under Insert, click Picture, and then click Clip Art Browser.

…

Notice that the slide contains a title and an image, and that the placeholder text no longer appears.

Hints

• The border around an unused placeholder does not appear when you play the slide show.
• To insert a picture from your computer or network drive, on the Home tab, under Insert, click

Picture, and then click Picture from File.

• To add speaker notes to a slide, click in the Notes pane (located below the slide), and then type your notes. When you play the slide show, only the presenter sees the notes.

Before you move on

Make sure that you can do the following:

• Add text and a picture to a slide

5. Apply a theme and a layout

You can format content one slide at a time, or you can use themes and layouts to quickly apply a consistent design for the entire presentation. A theme defines the presentation fonts, colors, backgrounds, and effects. A layout defines how content is arranged on a slide.

Let's apply a theme to the presentation and a different layout to a slide.

On the Themes tab, under Themes, click Inspiration.

Tip Rest the pointer on a thumbnail to see the name of the theme. To see more themes, rest your pointer on a thumbnail, and then click .

Notice that the theme design, fonts, and colors are applied to all slides.

… … …

Notice that the layout is applied to the slide and that the text and picture appear in different places.

Hints

• To apply a different theme to individual slides, hold down ⌘, click each slide in the left pane that you want to apply the theme to, and then apply the theme that you want.
• You can apply a different theme or different layout at any time.
• To change the background color of the presentation, on the Themes tab, under Theme Options, click Background.

Before you move on

Make sure that you can do the following:

• Apply a theme to the presentation.
• Apply a layout to a slide.

6. Format slide content

Most of the formatting for presentation text and objects is defined by the theme. However, you can override the theme and apply different styles and effects to any slide text or object.

Let's format the text and picture on slide 2.

Move the pointer over the border of the title placeholder, and when the cursor appears as a fourheaded arrow, click the border. The blue border and sizing handles indicate that the entire placeholder is selected.

Tip To format specific text in a placeholder, select only the text rather than selecting the entire placeholder.

On the Home tab, under Font, click the arrow next to Font Color, and then click Accent 4