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Free Excel overtime template multiple employees

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Free Excel overtime template multiple employees

This article provides details of the Excel overtime template multiple employees that you can download now.

If there’s one thing that both employees and employers agree with, it’s that time tracking is an extremely tedious process.

Microsoft Excel software under a Windows environment is required to use this template

These Excel overtime template multiple employees work on all versions of Excel since 2007.

Examples of a ready-to-use spreadsheet: Download this table in Excel (.xls) format, and complete it with your specific information.

To be able to use these models correctly, you must first activate the macros at startup.

The file to download presents four templates Excel overtime template multiple employees:

  • Simple Excel overtime template multiple employees
  • Excel template Clock shark time sheet
  • Multiple Employees Weekly Timesheet
  • Advanced Excel overtime template multiple employees


For your convinience, this section is out of the printable area.

  1. Enter the information in the fields with RED font and a white background

   Excel will automatically calculate all fields with colored background.                          

  1. Enter all your hours in an HH:MM format.


   9:00 (9--colon--00)                                               

   5:30 (5--colon--30)                                               

  1. Enter time lunch starts and time lunch ends

Excel will automatically deduct lunch from total hours and pay.

Hours Worked

Employers must pay covered employees for all hours worked in a workweek. In general, “hours worked” includes all time an employee must be on duty, on the employer's premises, or at any other prescribed place of work. Also included is any additional time the employee is “suffered or permitted” to work. For example, an employee may voluntarily continue to work at the end of the shift. The employee may be a clerical worker who wants to finish an assigned task or correct errors; or a piecework employee may choose to remain and finish a unit or complete a roof due to changes in weather; a bookkeeper may want to remain and post work tickets, prepare time reports, or other records. The reason for the continued work at the end of the shift is immaterial. If the employer knows or has reason to believe that the work is continuing, the employer must count the additional time as working time. Paid sick leave and other forms of paid time off used during a workweek are not hours worked and are not required to be counted in the overtime calculation.

Calculating Overtime Pay.

Generally, the regular rate for an employee paid anything other than a single hourly rate includes all payments made by the employer to, or on the behalf of, the employee (excluding certain exceptions), and is determined by dividing the total compensation for an employee in any workweek by the total number of hours worked in the workweek for which such compensation was paid.

Employers must keep an accurate record of daily hours worked in order to calculate the regular rate.

In no case may the regular rate be less than the minimum wage rate required by the Minimum Wage Act.

Hourly Rate

If the employer compensates the employee solely at a single, hourly rate, the hourly rate is the “regular rate.” If the employee works more than 40 hours in the workweek, the employer must pay the employee at least 1.5 times the regular rate for each hour worked over 40. The hourly rate will not be the regular rate if the employee earns any additional compensation or incentive pay during the workweek.