Equipment maintenance log template Excel

Equipment maintenance log template Excel

This article provides details of Excel template for equipment maintenance log that you can download now.

A maintenance log is basically created with the purpose of keeping a track of all the work that was completed, who did it, when it was done and so on. This is particularly important for companies that pay by the hour. However, a simple maintenance log is much more than merely an attendance log.

Microsoft Excel software under a Windows environment is required to use this template

These templates Excel for equipment maintenance log work on all versions of Excel since 2007.

Examples of a ready-to-use spreadsheet: Download this table in Excel (.xls) format, and complete it with your specific information.

To be able to use these models correctly, you must first activate the macros at startup.

The file to download presents three templates Excel equipment maintenance log

There are several maintenance logs you can use to keep track of business property. You can also use them to monitor services and equipment. You use these logs to make sure that they will retain their value in the future.

Large companies and factories always possess a well-equipped equipment maintenance log. This will contain relevant information for different purposes.

A very good example of a maintenance log is one used by car workshops. They use it to keep track of what is current with a client’s automobile. Whenever needed, the workshop can make available the car’s history and requirements.

They need these for future maintenance. 

Types of Maintenance logs 

For company and business establishments, keeping a maintenance log is very important. This is because it’s a ready source of information. It can be about equipment, employees, on-going projects, completed projects, and much more. You can classify such company logs as either:

Company logs

Anybody who has dealings with company policies will be familiar with this type of log. It generally contains the necessary data regarding an employee. It would include their names, positions, and current job assignments.

It would also have information about their performances, job accomplishments, and scheduled assignments.

Project logs

These will provide information about the company’s current projects. It will include their current status and their expected time of completion. This can help the company make adjustments.

They would know what to do in case the project lags behind its time schedule.

Maintenance schedule logs

This log is a type of timetable for all the undergoing projects in the company. It also includes those projects which they have already completed.

Machinery maintenance logs

This log would contain information about scheduled maintenance. This applies to the machines used in the company. You may use different kinds of machines and equipment on a daily basis.

You need to have them serviced regularly. Without regular maintenance, you run the risk of damaging your equipment.

The significance of equipment maintenance 

Rental equipment always faces the prospect of wear and tear. Those who rent them out should also take a greater proactive stance. Many companies sometimes ignore preventive maintenance. They aren’t aware that spending some time can save the company more money in the long-run.

• You can prevent the breakdown of your equipment

Equipment breaking down will leave no choice but to repair it. You can do this by yourself, delegate the job to an employee or hire a specialist to do it. In the meantime, you lose a lot of time and money.

You will never know when equipment will break down. When it does, it will disrupt continuous service.

You can avoid these catastrophes when you incorporate preventive maintenance into your system. A regular check-up of your equipment can pinpoint any problems before they even arise.

• You can notice potential problems early on

Regular check-ups will decrease any potential problems that may arise in your equipment. Take for instance your kitchen range. You can do regular check-ups, cleaning and replacement work on its heating elements.

This can lessen the risk of fire incidents.

This can apply as well to your wear and tear equipment. Have them checked by specialists who can easily spot damages. Then you can have them repaired or replaced. This will save you time and money.

• It will actually save you a lot of money

When it comes to industrial equipment, the expenses are astronomical. Kitchen equipment of the finest quality, in particular, is expensive to buy. They are also costly to repair and costly to replace.

For a practical user, one should make the most of it to recover its costs. And a great way to achieve this is through proper maintenance.

Poorly maintained equipment will be less efficient and productive. This will manifest itself in higher energy usage. Eventually, you end up with higher electric bills. You can avoid such predicaments when your equipment is properly maintained.

• Regular maintenance will make your equipment last longer

Many of us have experienced what happens when we don’t change our car’s motor oil. Just the thought gives us a headache on the resulting problems. In analogy, this also applies to poorly maintained equipment.

Without that regular maintenance, they will deteriorate faster. In the long-run, it will be costlier to maintain.